Payroll Clerk

Company: CONNECTICUT GOV
Location: Hartford
Posted on: May 18, 2023

Job Description:

Introduction

Are you a current State of Connecticut Employee looking for an opportunity to join the largestlargest high school system in the state? If so then theConnecticut Technical Education and Career System ( CTECS ) might just have the opportunity you've been looking for!

At CTECS we are actively recruiting for multiple qualified applicantsto join our team as a Payroll Clerk in Hartford, CT.

WHAT WE HAVE TO OFFER!

• To work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Industry leading health benefits, including medical and dental coverage
• Comprehensive pension plan and supplemental retirement offerings
• Retirement healthcare offerings
• Professional growth and development opportunities
• Outstanding work-life balance AS A PAYROLL CLERK:
  
  In this role we would entrust you to prepare and maintain biweekly regular, overtime and supplemental payrolls for an assigned group of employees. We will also have you:
  
  
  • Independently perform various payroll support activities
  • Reviews personnel and/or payroll change notices and post changes and/or adjustments to master files
  • Other duties as assigned/needed
    THE ROLE:
    
    
    • Located at our Central Office, 39 Woodland St, Hartford
    • Full-time, 40 hours per week
    • Monday - Friday, 8 :00 am - 4:30 pm schedule
      WHO WE ARE:
      
      For over 100 years, CTECS has been the leading force in Career Technical Education (CTE) in the State of Connecticut. CTECS operates 17 diploma-granting technical high schools, one technical education center and two airframe mechanics and aircraft maintenance programs. The school system provides a direct employment pipeline for high school students and adult learners.
      
      You will experience the opportunity to make a differen ce in the publi c se ctor for the State of Connecticut! We encourage you to apply today!
      
      Selection Plan
      
      To Apply:
      
      • Ensure that your application is complete and detailed before submitting it. We are no longer accepting resumes in accordance with PA 21-69. You will not be able to make revisions once your application is submitted into the JobAps system.
      • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Important Information After You Apply:
        
        • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
        • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
        • These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules
        • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
        • Note:At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
        • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
        • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made toDAS.SHRM @ ct.gov . Connect With Us:
          
          • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
          • Should you have any questions pertaining to this recruitment, please contact Ethan Ives via email at Ethan.Ives@ct.gov . PURPOSE OF JOB CLASS (NATURE OF WORK)
            In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.
            EXAMPLES OF DUTIES
            
            
            • Prepares biweekly regular, overtime, and supplemental payrolls;
            • Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
            • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
            • Calculates gross wages;
            • Notes deductions on worksheets and deduction summary sheets;
            • Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
            • Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
            • Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
            • Verifies check register and printouts from Central Payroll against worksheets and records;
            • Performs various clerical accounting functions such as calculating balances and postingcharges to expenditure accounts;
            • Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
            • Calculates and processes retroactive payments, collective bargaining increases and annual increments;
            • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
            • Verifies provider checks issued by Office of State Comptroller against own records;
            • Verifies providers' bills in same manner;
            • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
            • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
            • Maintains various records and files for payroll data and forms;
            • May calculate workers compensation and/or retirement payments;
            • May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
            • May consult division or facility supervisors regarding employee time recorded;
            • Performs related duties as required.
              KNOWLEDGE, SKILL AND ABILITY
              
              
              • Knowledge of
                • payroll terminology, practices and procedures;
                • basic accounting and bookkeeping principles and procedures;
                • general office procedures;
                • Skills
                  • interpersonal skills;
                  • oral and written communication skills;
                  • in performing arithmetic computations;
                  • Ability to
                    • read, understand and apply applicable contract guidelines and regulations;
                    • maintain records and files; ability to follow complex oral and written instructions;
                    • operate office equipment which includes computers, tablets, and otherelectronic equipment.
                      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
                      Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
                      MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
                      One (1) year of the General Experience must have involved payroll preparation.
                      MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
                      • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
                      • One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience. PREFERRED QUALIFICATIONS
                        • Experience using the State of CT Core-CT HRMS Payroll System
                        • Experience administering payroll and benefits utilizing a HRIS for 200+ employees
                        • Experience compiling and analyzing financial data, and auditing for accuracy/completeness
                        • Experience calculating and processing retroactive, termination, and retirement payments
                        • Experience responding to employee inquiries regarding benefits and compensation information
                        • Experience in Customer Service, or other customer-facing role
                        • Experience communicating to Stakeholders, both verbally and in writing
                        • Experience identifying root causes and taking corrective action SPECIAL REQUIREMENTS
                          Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
                          Conclusion
                          
                          AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
                          
                          The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Keywords: CONNECTICUT GOV, Hartford , Payroll Clerk, Accounting, Auditing , Hartford, Connecticut