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Administrative Assistant

Location: Hartford
Posted on: November 22, 2021

Job Description:

Connecticut General Assembly JOB OPPORTUNITYAdministrative Assistant- Office of Legislative Research and Legislative LibraryPLEASE FOLLOW THE SPECIFIC APPLICATION FILING INSTRUCTIONS AT THE BOTTOM OF THIS PAGE!Open To: The PublicLocation: HartfordHours: Regular, Full-time, 8:30 a.m. - 5:00 p.m.Salary: Salary Range $56,508 - $82,163 (commensurate with experience)Closing Date: December 10, 2021General KnowledgeThe Office of Legislative Research (OLR) is the Connecticut General Assembly's nonpartisan research arm. We staff all legislative committees, but for Appropriations; write reports for legislators and committees; analyze bills; summarize public acts; and perform other services for the Legislature. For more information about the Office of Legislative Research, see our webpage at www.cga.ct.gov/olr.OLR's administrative assistants perform high-value tasks, such as proofreading and editing, formatting of a wide variety of research products, database maintenance, and general maintenance for the office's website. The administrative staff interacts continuously with OLR analysts and Legislative Library staff, as well as with legislators, caucus staff, and the public. Front receptionist duties, such as mail sorting, typing, ordering supplies, and other administrative tasks, as required, are also handled by the administrative assistants.This administrative assistant will have a special focus on supporting front office staff with bill analysis processing during the peaks of the legislative session and, during the interim, will focus on a wide range of entry level library functions, such as providing basic reference assistance, data entry, copy cataloging, indexing, interacting with the public, and other tasks as assigned.General Skills & Abilities1. Technology Skills --- Must be proficient with computers and comfortable with using office equipment and multi-line phone systems.2. Writing Skills --- Strong writing skills, with special attention to grammar, are an integral part of the job.3. Attention to Detail --- Administrative Assistants handle the minutiae of daily activity in OLR and attention to detail is important in nearly every task.4. Organizational and Time Management Skills --- Excellent organizational skills are fundamental to efficient OLR office operations. The documents OLR produces are time sensitive and must often be completed very quickly.5. Interpersonal Skills --- Administrative assistantsinteract with people from all levels of the legislature, lobbyists, and members of the public. A pleasant and friendly personality is critical in this position.6. Multi-Tasking Skills --- Administrative assistants work for several attorneys and analysts on various matters. Managing multiple tasks is imperative.7. Ability to work overtime if needed- Some weeknight evening and weekend hours will be required and are compensated with hourly wages or time off.Technical Skills Microsoft Office Suite: Word, Access, Excel, PowerPoint; Web knowledge (helpful); Adobe PageMaker (helpful). Typing, editing, proofreading, formatting, receptionist duties (multi-line phone system), scheduling, greeting and directing visitors, copying, faxing, scanning.Preferred, but not requiredB.A.; knowledge of the legislature; proficiency with various social media tools (e.g. Twitter, etc.).Application InstructionsSubmit cover letter and resume by email. No phone inquiries please. Resume and cover letter must be received by 5:00 pm, Friday, December 10, 2021.Select candidates will be invited to interview and asked to take a timed proofreading and editing skills test. Finalists will be invited for second/final round interviews.AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYERThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.Job Type: Full-timePay: $56,508.00 - $82,163.00 per yearWork Location: One location

Keywords: CONNECTICUT GENERAL ASSEMBLY, Hartford , Administrative Assistant, Administration, Clerical , Hartford, Connecticut

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