Office Manager / Executive Assistant: Kantar, Boston

Company: Kantar
Location: Hartford
Posted on: September 23, 2022

Job Description:

We go beyond the obvious, using intelligence, passion and creativity to inspire new thinking and shape the world we live in. To start a career that is out of the ordinary, please apply...
JOB DETAILS
Come help us define the future of media and advertising measurement. With a history of transformation over the last 50 years, Kantar has consistently innovated on behalf of our clients and the consumers they serve.
Kantar is the world's leading marketing data and analytics company. We have a complete, unique and rounded understanding of how people think, feel and act; globally and locally in over 90 markets. By combining the deep expertise of our people, our data resources and benchmarks and our innovative analytics and technology, we help our clients understand people and inspire growth.
JOB DESCRIPTION SUMMARY:
The Office Manager is responsible for the overall management of the Kantar office facilities. The position requires that the individual be very proactive and highly personable. The person will be required to multi-task in an effortless manner, be detailed, and be able to look after many different personalities and levels of employees.
The office is where our employees spend their long days it is encouraged that this individual will always have an eye toward ensuring that it is maintained to the highest standards of cleanliness, support, and efficiency.
KEY ACCOUNTABILITIES:
Serve as the main point of contact with building management, building vendors, housekeeping, building engineers, maintenance crews, and food/beverage vendors; coordinates problem resolution and ensures the highest level of service is always provided and systems are fully functioning (HVAC, plumbing, rest-rooms, kitchens)

Ensures there are appropriate meeting set-up, catering, and technology needs for all internal (employee) and external (client-related) meetings as requested by the employees of the office.

Troubleshoot all equipment and copier issues; ensure maintenance is kept up-to-date; provide instructional guides for highly-used copier functions or repeat "problem" issues
Facilitates any workstation/office moves
Ensures new employee set-up is done in advance of employee arriving (desk, IT set-up, supplies, etc.); works closely with HR to ensure everything is covered
Keeps seating chart up to date with any new hires and workstation moves.
Makes sure that all conference, meeting, and team rooms are kept clean, have operating technology (phone, data ports, etc.), adequate seating, and are fully functional at all times
Advises management of any maintenance and repairs that need to be made on a timely basis such as walls needed to be painted, carpet repairs, light bulbs replaced, etc.
Handles purchasing of supplies and maintains a running inventory.
Maintains email distribution lists for the office and communicates any changes as needed.
Ensures that all pantries and copy rooms are adequately stocked
Facilitates the planning and logistics of all office events.
Sets up and maintains all vendor house accounts.
Lead and schedule meetings for leadership
Arrange travel for leadership - this includes flight, hotel, transportation, and other travel. requests as needed
Handle travel expenses and submit to the Accounting and Finance department for approval
Special projects as needed
I-9 (new employee forms and onboarding)
EXPERIENCE & CAPABILITIES
Strong integrity; ability to optimally work well with many different people: senior management, staff, clients, vendors, and affiliated Kantar company employees

A high degree of discretion and confidentiality, as appropriate

Must have proficiency with Microsoft Office applications including Outlook, Word, and Excel
Strong interpersonal skills
BENEFITS
We provide a comprehensive, highly competitive benefits package, including:
Medical plans with comprehensive, affordable coverage for a range of health services

Health Savings Account/FSA

Dental, Vision and benefits to cover unique healthcare needs
Wellness Program
401k with matching
Tuition Reimbursement, Commuter benefits
Unlimited PTO
PRIVACY DISCLOSURE:
Please note that by applying to this opportunity you consent to the personal data you provide to us to be processed and retained by The Kantar Group Limited ("Kantar"). Your details will be kept on our Internal ATS (Applicant Tracking System) for as long as is necessary for the purposes of recruitment, which may include your details being shared with the hiring manager.
The salary range for this role in Boston is 52,500.00 - 87,600.00. Your final base salary will be determined based on several factors which may include but are not limited to location, work experience, skills, knowledge, education and/or certifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
KANTAR REWARDS STATEMENT
At Kantar we have an integrated way of rewarding our people based around a simple, clear and consistent set of principles. Our approach helps to ensure we are market competitive and also to support a pay for performance culture, where your reward and career progression opportunities are linked to what you deliver.
We go beyond the obvious, using intelligence, passion and creativity to inspire new thinking and shape the world we live in. Apply for a career that's out of the ordinary and join us.
We want to create an equality of opportunity in a fair and supportive working environment where people feel included, accepted and are allowed to flourish in a space where their mental health and well being is taken into consideration.
We want to create a more diverse community to expand our talent pool, be locally representative, drive diversity of thinking and better commercial outcomes.
Kantar is the world's leading data, insights and consulting company. We understand more about how people think, feel, shop, share, vote and view than anyone else. Combining our expertise in human understanding with advanced technologies, Kantar's 30,000 people help the world's leading organisations succeed and grow.

Keywords: Kantar, Hartford , Office Manager / Executive Assistant: Kantar, Boston, Administration, Clerical , Hartford, Connecticut