OFFICE MANAGER.

Company: SCO Family of Services
Location: New York
Posted on: May 24, 2025

Job Description:

PURPOSE OF THE POSITION: Provides direct administrative support to the Director and Family Day Care Network staff (if applicable). Provides technical support and training to other administrative staff in the program; organizes and implements special projects.REPORTS TO: DirectorSUPERVISES: N/AI. SPECIFIC RESPONSIBILITIES:

• Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages.
• Develop and implement internal forms and procedures in accordance with agency guidelines.
• Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed.
• Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance.
• Update and maintain personnel records.
• Purchase office supplies for the program and ensure that office equipment is in working order.
• Complete time sheets for payroll.
• Reconcile petty cash, clothing, transportation, and recreation funds.
• Collect weekly fees from parents of Group Day Care, Family Day Care Network, and Private Pay Program.
• Complete ACS and Private Pay Program Intake applications for/with parents of Group Day Care and Family Day Care Network. Deliver or mail intake applications to NYC ACS.
• Complete Pre-Kids UPK and UPK students' application. Deliver to UPK office.
• Enter NYC and UPK attendance online.
• Complete any CACFP tasks assigned by Director.
• Classroom duties as assigned by Director.
• Any other assigned tasks.II. QUALIFICATIONS:
• Minimum of a High School Diploma required; Associates Degree preferred.
• Prior experience as an Administrative Assistant, Secretary or Office Manager a plus.
• A familiarity with non-profit or educational organizations is preferred.
• Excellent verbal, written and computer skills required.
• Spanish speaking preferred.III. RELATIONSHIP WITH OTHERS:
• Employees need to possess the following characteristics:
• Be team players.
• Have a strong sensitivity to cultural differences present among staff and clients within our organization.
• Possess a strong belief in people's ability to grow and change; forge a mutually respectful partnership with persons served and their families.
• Ability to set limits and maintain helping role of practitioner and to intervene appropriately.V. SCOPE OF RESPONSIBILITY:
• Participate in quarterly supervisory and administrative team meetings.
• Maintain and manage appropriate coverage.
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Keywords: SCO Family of Services, Hartford , OFFICE MANAGER., Administration, Clerical , New York, Connecticut