Executive Assistant to the President
Location: Hudson
Posted on: June 23, 2025
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Job Description:
Executive Assistant to the President The Opportunity The Office
of Human Resources is accepting applications for a full-time
Executive Assistant to the President. The individual chosen will
act as a confidential administrative assistant to the College
President and assigned members of the President’s Cabinet. The
Executive Assistant also serves as the administrative liaison and
recording secretary to the Board of Trustees. If you are passionate
about having a positive impact on students’ lives…apply now to
Columbia-Greene! Duties and Responsibilities Coordinates
appointments and meetings with faculty, students and
administration, and with the Board of Trustees and its committees.
This includes preparation of the agenda, arranging meeting place,
equipment, materials or displays needed for the meeting, and
attendance at meetings to assist in the presentation or to take
notes, etc. as required. Handles all administration and tasks
deemed of a confidential nature for the President, Board of
Trustees, and members of the President’s Cabinet. Maintains a
high-level of confidentiality regarding personnel, legal, and
institutional matters. Serves as corresponding secretary for the
Board of Trustees handling all materials, including those of a
highly confidential nature. Attends board meetings and record
minutes and maintains permanent records of Board minutes and
related material. Ensures compliance with open meetings laws and
maintains accurate and permanent Board records. Maintains records
of collective bargaining data including highly confidential data
and strategy information. Maintains all files of the College
President’s Office and those of the Board of Trustees according to
the NYS and SUNY Records Retention Guidelines. Take minutes and
meeting notes, as assigned. Relates to internal and external
stakeholders, presenting the President’s Office in a professional
and coordinated manner. Ensures communications to and from SUNY are
coordinated and matters involving the President are prioritized.
Administers budgets for the President’s Office, the Board of
Trustees and, as required, for the administrative units responsible
to the College President, as required. Works with Human Resources
and the Office of Academic Affairs to coordinate hiring letters for
all employees, letters of re-appointment for faculty, faculty
promotion, tenure and sabbatical leave. Will maintain the control
files for determining deadlines for these activities. Prepares
complex travel arrangements; transportation; hotel or other
housing; conference registration; follow-up on confirmations;
travel expense accounts for the College President and members of
the Board of Trustees, as well as assigned members of the
President’s Cabinet. If the College President is the chairperson of
a meeting group, their Assistant will arrange the schedule, assist
with the preparation of the agenda and material for the meeting, in
addition to arranging for the meeting place and notification of all
participants. Assists in the organization of College and other
events involving the President’s Office. Prepares, maintains, and
reports generated from the President’s Office including the
monitoring of deadlines, lead-time, etc., on such reports.
Participates in activities involving the Middle States Evaluation
Team and other external visits, when conducting their periodic
reviews or meetings on campus. This will include setting up
lodging, meals and support services for the team during their site
visit. Serves as the President’s representative on the C-GCC
Association, Inc. Board of Directors and Chancellor’s Award for
Excellence Committee. Maintains contact with legislative
representatives in Columbia and Greene County and their staff.
Organizes and host such gatherings as requested by the President.
Other duties as required to support department and institutional
goals and as assigned by the College President, and or Chairperson
of the Board of Trustees. Qualifications Associate degree required.
Bachelor’s degree preferred. Five years or more office experience,
preferably supporting executive leadership, with at least
three-years in an independent/decision making role. Essential
Knowledge, Skills, Abilities High level of confidentiality and
discretion with proven ability to exercise independent judgment in
appropriate circumstances. High level of professional standards and
presentation. Knowledge of proper office etiquette and good
judgment. Proven ability to handle difficult situations involving
confidential personnel and financial matters. Excellent knowledge
of office procedures, terminology, and equipment, preferably in
higher education. Excellence in written and verbal communication.
Commitment to diversity, equity, and inclusion in the workplace.
Management of multiple priorities in a fast-paced environment.
Salary and Benefit Information Salary $63-$70K. The College offers
a comprehensive benefits package that includes medical and dental
insurance, short- and long-term disability, generous vacation, and
sick leave, paid holidays, pre-tax flexible spending accounts,
retirement plans, tax-deferred compensation, as well as employee
and dependent tuition waivers. Application Information For full
consideration, applicants must submit the following: (1) cover
letter; (2) cv/resume; and (3) contact information for three
professional references. Submit all as ONE PDF to: HR@sunycgcc.edu.
Priority is given to applicants who submit by June 25th, 2025.
Final offer of employment is contingent upon a successful
background check. Columbia-Greene Community College does not
discriminate against any employee, applicant for employment,
student or applicant for admission based on an individual's race,
color, national origin, religion, creed, age, disability, sex,
gender identification, gender expression, sexual orientation,
familial status, pregnancy, predisposing genetic characteristics,
military status, veteran status, domestic violence victim status,
criminal conviction or any other category protected by law. The
College adheres to all federal and state civil rights laws
prohibiting discrimination in public institutions of higher
education. The College makes every reasonable effort to ensure
equal access to employment opportunities for individuals with
documented disabilities. If you require reasonable accommodations
for completing the application process, please contact the Human
Resources Department at 518-697-6337.
Keywords: , Hartford , Executive Assistant to the President, Administration, Clerical , Hudson, Connecticut
