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Senior Associate Director, Medical Affairs Funding Contracting

Company: Boehringer Ingelheim
Location: Hartford
Posted on: June 22, 2022

Job Description:

Description:Description\:The Sr. Associate Director Medical Affairs Funding Contracting is an integral member of the CDMA team. Under the direction of the Director of Scientific Communications Operations, this role partners with CDMA staff, Management, and other stakeholders to obtain appropriate program support, plan contingencies impacting contract services, resolve issues, and recommend solutions leading to fast and focused execution of contracts This role is responsible for managing the day-to-day oversight coordination and Management of the external funding operations team, which is responsible for the review, preparation, negotiation, and execution of a variety of agreements in accordance with corporate and local procedures and guidelines in the conduct of External Research, Investigator Initiated Studies, Grants, Publications, etc. across multiple therapeutic areas in CDMA. This role will ensure harmonization with local and global alignment in key Scientific Communications processes. This role is also accountable for ensuring compliant centralized information for all grants, sponsorship, and charitable contribution funding types making recommendations on technology that will enable the Scientific Communications processes.The Sr. Associate Director Medical Affairs Funding Contracting is instrumental in enhancing the customer experience related to the operations of Scientific Communications (e.g., grants processes). The AD will provide guidance and best practice knowledge to build external funding discipline and foster ongoing project execution improvement by proactively identifying opportunities to improve methods by utilizing tools to assist in understanding factors that may contribute to maintaining a successful relationship.The Sr. Associate Director Medical Affairs Funding Contracting is responsible for overseeing, leading, planning, and promoting the daily schedule of employees. This role is also accountable for business, interviewing, hiring, creating, and maintaining budgets, and coordinating with and reporting to the Director of Scientific Operations. The incumbent will establish quality objectives with Management, monitoring and driving the contracting review process to ensure BIPI business goals and objectives for CDMA are met. A commitment to excellence is demonstrated through continuous staff development programs that enhance employee engagement, service, knowledge, skills, and morale and coordinate the external funding processes within Scientific Communications. - -As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development, and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking, and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.Duties & Responsibilities\:

  • Handles contract management/negotiation.
  • Leads or represents CDMA Scientific Communications on local/global working groups or projects as required.
  • Performs all Company business in accordance with all regulations (e.g., FDA, PhRMA Guidelines, ICH, GCP, applicable regulations, etc.) and Company policies summarized in the relevant BIPI SOPs or Local Working Instructions.
  • Demonstrates high ethical and professional standards with all customers to maintain BIPI's reputation within the medical and pharmaceutical community.
  • Interfaces with local and global medical, scientific, HCP and legal professionals both internally and externally. -
  • Interacts across multiple therapeutic areas and product lines. -
  • Provides and is responsible for oversight of team that\:
    • Initiates all legal agreements for External Research, Grants and Publication processes only after pre-requisite process steps are documented as complete (e.g., approvals.)
    • Ensures that necessary internal and external stakeholders are engaged during agreement planning as well as during agreement negotiation.
    • Works closely with the External Research, Medical Education and Publication Leads to negotiate agreements with Legal Operations and outside stakeholders, engaging ancillary personnel as needed to resolve specific issues.
    • Supports all processes related to the attainment of signatures required.
    • Manages the agreement throughout the grant lifecycle addressing any needs for amendments etc.
    • Prepares, negotiates, and administers a variety of agreements including (e.g., master services agreements, confidentiality agreements, IIS, Grant, Publications, etc. and corresponding Budget Exhibits of Investigator Agreements etc.).
    • Establishes quality objectives and ensure quality criteria of the content for all contracts, supporting documents and contract processes as defined by corporate and local guidelines and SOP's.
    • Reviews routine and complex contract language and prepares specialized and/or non-routine responses to negotiate contract modifications.
    • Develops effective negotiation strategies.
    • Analyzes significant and/or unique contract requirements, special provisions, and contract terms to ensure compliance with appropriate laws, regulations and corporate and local guidelines and procedures.
    • Functions as a technical expert for contracting solutions.
    • In consultation with legal team, analyzes new law, regulation, and contract trends for potential impact on business unit goals and objectives. -
    • Financial Execution\: -
      • Ensures that any payment terms outlined in an agreement are in accordance with established process and or as agreed upon during negotiation and that all payments align with approved amounts.
      • Ensures completion of any necessary screening and documentation in advance of any payment or engagement with the parties involved. -
      • Seeks timely reconciliation of funding as outlined in agreements and works collaboratively with Scientific Communications peers and finance to reconcile all payments and reconciled funds.
      • Responsible for Fair Market Value (FMV) analysis and evaluations. -
      • Process Management\: -
        • Responsible for handling of legal documents in accordance with business standards and required tools (e.g., Signature policies and CORA) and ensures that all draft documents are handled in accordance with record retention standards. Continually examines process and seeks innovative solutions for improving business practice to increase operational efficiency and improve the customer experience.
        • Applies best practice; develops continuous improvement plans and make recommendations based upon the employee and customer insights.
        • Maintains contract files and data in related systems and databases.
        • Serves as a primary contact for storing, tracking, monitoring, and reporting on Scientific Communications contract documents; keeping track of expirations and other obligations.
        • Generates reports and provides leadership and CDMA TA teams updates on the status of contract negotiations and execution.
        • Analyzes internal and external trends, recognizes where processes can be improved and takes the initiative to streamline, create efficiencies, and increase productivity. -
        • Customer Interactions\: -
          • Interfaces with medical, scientific, HCP and legal professionals both internally and externally.
          • Promptly recognizes the level of interface required to address specific negotiation topics and bridges the relationships between key internal BI partners and customer contracts office or other external stakeholder without delay.
          • Interacts across multiple therapeutic areas and product lines to ensure timely and successful contract generation, administration and metrics reporting to accomplish BIPI business goals and objectives for IIS, Grants, Publications, etc.
          • Provides guidance to business teams regarding operational implications of contract terms.
          • Liaises with Scientific Communications staff, Legal Department local Head of CDMA TAs and/or CDMA staff for approval of contract related decisions and maintain proper documentation.
          • Responsible for oversight of the end-to-end customer contact processes and their associated customer experience, supporting cross company initiatives to drive improvements, improve efficiency and reduce complaints. -
          • Compliance\: -
            • Performs all Company business in accordance with all regulations (e.g., FDA, PhRMA Guidelines, ICH, GCP, applicable regulations, etc.) and Company policies summarized in the relevant BIPI SOPs or Local Working Instructions.
            • Demonstrates high ethical and professional standards with all customers to maintain BIPI's reputation within the medical and pharmaceutical community. Requirements\:
              • Bachelor's degree from an accredited institution, in Business, labor relations, or relevant field with minimum of seven (7) years of experience in contract management and working with legal agreements, preferably in the context of either clinical development and/or medical affairs.
              • Master's Degree preferred.
              • JD preferred.
              • Two to five (2-5) years management experience leading teams, (staffing, employee development and engagement, performance management), multiple disciplines/demonstrated leadership equivalent preferred.
              • Experience with organizational processes related to Medical Education, External Research trials, Medical Publications including documentation standards, contracting, and payment processes.
              • Proven experience in drafting and negotiating moderate, non-routine contractual agreements.
              • Demonstrated knowledge of legal issues and business concerns relating to External Research, Medical Education and Grants agreements.
              • Demonstrated ability to manage complex document iterations and integrate multiple stakeholder inputs.
              • Excellent negotiation skills, analytical and interpersonal skills.
              • Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives.
              • Ability to understand, identify and explain contractual risk.
              • Ability to exercise critical thinking skills\: proactively identify issues, and address with solutions-oriented approach in fair and creative ways.
              • Ability to operate effectively in a fast-paced constantly changing environment.
              • Ability to independently managing multiple projects and prioritizing efforts based on business needs.
              • Experience leading cross-functional meetings with a diverse group of internal and external stakeholders.
              • Excellent project management skills.
              • Excellent oral and written communication skills and the ability to be clear and concise.
              • Excellent customer service skills and quality orientation - proven ability to build successful, effective relationships and business partnering skills.
              • Demonstrated ability to work cross-functionally at the franchise level and at all levels across the enterprise; exhibiting flexibility in working collaboratively across internal and external stakeholders.
              • Ability to working effectively through others. -
              • Exercises sound judgment when working toward individual negotiations.
              • Demonstrated talent for identifying, scrutinizing, improving, and streamlining complex work processes.
              • Experience in working with systems and applications related to clinical and/or project management planning and reporting systems.
              • Excellent knowledge of computer applications (Excel, Word, and Access) is essential.
              • Working knowledge of contracting concepts, Code of Federal Regulations, Good Clinical Practice (GCP) and ICH Guidelines, PhRMA code, regulatory compliance and company SOPs, Local Working Instructions, and role specific training.
              • Familiar with all applicable regulations, guidelines, and industry standards as related to clinical research and pharmaceutical company interactions with health care providers (HCPs).
              • Knowledge of OIG, FDA and other relevant current government, industry, and organizational guidelines preferred.
              • In-depth knowledge of contracting and negotiation processes in Medical Affairs (e.g., External Research, Medical Education, Publications, etc.). -
              • AGILITY
                • Focuses more on decision logic, less on consensus of all parties.
                • Limits alignment to the needed degree.
                • Keeps external focus at the center.
                • Open for changes.
                • Anticipates and adapts quickly to rapidly developing trends and market conditions.
                • Down- (vs. upward) delegation\: Actively takes decisions in area of accountability.
                • Involves leader in case of issues or when it is needed due to, e.g., risk; empowers those on your team rather than micro-manage.
                • ACCOUNTABILITY
                  • Responsible for the key topics in your area (incl. cross-functional) and make sure that they develop as expected (I treat the company as my own and take responsibility for results).
                  • Focuses on the desired outcomes and work backward toward the means to achieve them (rather than process orientation).
                  • Identifies and chooses logical alternatives based on a systematic analysis and classification of options.
                  • INTRAPRENEURSHIP
                    • Takes responsibility for solving problems and focus on effective solutions (consider novel approaches) and their fast realization (80\:20 rule).
                    • Stretches outside the comfort zone by taking controlled, acceptable risks.
                    • Takes the lead in achieving challenging goals.
                    • Encourages/empowers those on the team.
                    • Leads the industry in better ways of serving the customers and drive new, more effective ways of working. Eligibility Requirements\:
                      • Must be legally authorized to work in the United States without restriction.
                      • Must be willing to take a drug test and post-offer physical (if required).
                      • Must be 18 years of age or older.
                      • This position will require individuals to be fully vaccinated against -COVID-19 -or have an approved medical or religious accommodation. Click - -for more information on the vaccine mandate and -COVID-19.Who We Are\:At Boehringer Ingelheim we create value through innovation with one clear goal\: to improve the lives of patients. We develop breakthrough therapies and innovative healthcare solutions in areas of unmet medical need for both humans and animals. As a family-owned company, we focus on long term performance.---We are powered by 50.000 employees globally who nurture a diverse, collaborative, and inclusive culture.---Learning and development for all employees is key because your growth is our growth.Want to learn more? Visit - -and join us in our effort to make more health.Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, and communities. All qualified applicants will receive consideration for employment without regard to a person's actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.#LI-SF1

Keywords: Boehringer Ingelheim, Hartford , Senior Associate Director, Medical Affairs Funding Contracting, Executive , Hartford, Connecticut

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