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Accounts Payable Coordinator, Weatogue CT

Company: Vesta Corporation
Location: Hartford
Posted on: January 12, 2022

Job Description:

Founded in 1981, Vesta has grown to one of the top affordable housing property management companies in the country. Currently, we have over 9200 apartment homes in 54 communities spanning 7 states and Washington DC. As a result of our continuing growth, Vesta is excited to introduce a new and exciting opportunity. We are currently seeking an Accounts Payable Coordinator, who will be responsible for processing invoices, payments and management of expense accounts and budget reports. Expectations of this position are, but not limited to:

  • Responsible for the processing of accounts payable and cash disbursements for Vesta and Vesta entities.
  • Resolving vendor issues as needed.
  • Ensuring timeliness, accuracy and compliance to applicable state sales tax regulations.
  • Ensuring consistent coding within the established chart of accounts.
  • Responsible for mailing out approved disbursements and other correspondence related to accounting.
  • Responsible for maintaining professional vendor contact/relationships, to include communication of correct billing address, obtaining invoices and billing statements, resolving payment related issues and communicating non-payment related issues to the Contracts Manager.
  • Reconcile vendor statements, including resolution of issues.
  • Import all property invoices into electronic payables system, code with correct vendor, G/L account, expense type, etc.
  • Monitor and resolve questions and issues for open payable transactions in workflow.
  • Oversee timely approval of POs, including communicating approval lags greater than 48-hours, accurate receipt of goods, correct vendor and G/L coding, 3-way match of PO, receipt and invoice, and change order submission when necessary.
  • Review, verify and post approved invoices. Depending on role, these invoices may be generated by a third party. When applicable, act as liaison with third party servicer, operations team and accounting team with analysis, reporting, invoice copies and issue resolution.
  • Responsible for processing and issuing annual IRS form 1099 to vendors for assigned entities.
  • Research and resolve any resulting IRS notices.
  • Maintain files in accordance with Vesta and/or State record retention policy (whichever is greater).
  • Other tasks include filing, copying/scanning, mailing and assisting with special projects. May be responsible for administration of vendor account access.
  • Support Contracts Manager and accounting team as needed.
  • Administer an automated T&E tool (such as Concur or equivalent) with built in approval structure that can be assessed by all employees and eliminate paper T&E reporting.
  • Be a subject matter expert to roll out tool use and work with support staff to resolve questions/issues. .

    • Ability to work on multiple projects simultaneously;
    • high degree of attention to detail;
    • highly motivated and able to work independently and within a team;
    • takes initiative;
    • superior internal and external interpersonal and communication skills;
    • ability to handle emergency situations and pressure due to complexity and time-sensitivity;
    • excellent organizational and proofreading skills;
    • analytical skills;
    • ability to work in a flexible and production oriented environment;
    • advanced knowledge of Microsoft Office products; specifically Excel Workbook with multiple linked spreadsheets and the Internet.
    • knowledge and/or experience in general ledger accounting preferred.
    • High school diploma required; Business or Accounting degree preferred.
    • Certified Accounts Payable Professional (CAPP) certification preferred. PI159727833

Keywords: Vesta Corporation, Hartford , Accounts Payable Coordinator, Weatogue CT, Other , Hartford, Connecticut

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