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Executive Assistant, Cross-Enterprise Strategic Innovation (CESI)

Company: Aetna Inc.
Location: Hartford
Posted on: May 11, 2022

Job Description:

Job Description
The Executive Assistant to the Senior Vice President, Cross-Enterprise Strategic Innovation (CESI) will be responsible for independently and adeptly providing diversified executive administrative support.
Duties are complex in nature and involve access to confidential information as well as normal administrative activities such as scheduling calendar appointments, making arrangements for meetings both inside and outside the company, travel arrangements, PowerPoint presentations, and coordinating activities across several departments. This position exercises considerable discretion and independent judgment and requires the ability to analyze complex information requests.
The ideal candidate will provide executive administrative support while working within a team environment, and will assist in ensuring project management execution. This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized, efficient, and adaptable with a strong work ethic and drive to collaborate. The executive assistant will be expected to interact professionally with all levels of internal and external partners via phone, in person, and email correspondence.
Responsibilities include:


  • Maintaining / managing calendars, meeting arrangements and conference calls; resolving scheduling conflicts; Arranging travel; assisting with planning and scheduling meetings / special events for leadership meetings; Screening and responding to incoming calls and correspondence; Handling executives' requests and queries appropriately and in a timely manner
  • Preparing and maintaining expense reports, receiving and processing invoices / purchase orders
  • Providing support to ensure seamless execution of special events, including Town Hall meetings, recognition events, special communications, etc.
  • Assisting with new hire processing and IT requests / on-boarding
  • Ordering and maintaining inventory of supplies and equipment
  • Providing organization support including presentation development (PowerPoint), database management (Excel), limited project management and other tasks as needed; completing other duties as assigned

    Required Qualifications

    • 5+ years of Administrative experience supporting executive leadership with high volume complex calendar management, meeting coordination, domestic & international travel coordination, expense reports, invoices, etc.
    • 3+ years of experience with Microsoft Office applications such as Outlook, PowerPoint, Word, One Note, Excel

      Excellent communication and organization skills
      COVID Requirements
      COVID-19 Vaccination Requirement
      CVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated.
      You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.
      Preferred Qualifications

      • Strong oral, written and interpersonal communication skills; friendly demeanor
      • The ability to interact with executives, employees, assistants and contractors at all levels
      • Proven ability to independently plan, manage, and work with a high degree of accuracy and attention to detail in a fast-paced environment with multiple simultaneous priorities
      • Demonstrated success working in an ambiguous environment
      • Demonstrated success using business judgment to help drive key deliverables of the business

        Education

        • High School Diploma or GED required
        • Bachelor's degree preferred

          Business Overview
          Bring your heart to CVS Health
          Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.
          Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.
          We strive to promote and sustain a culture of diversity, inclusion and belonging every day.
          CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Keywords: Aetna Inc., Hartford , Executive Assistant, Cross-Enterprise Strategic Innovation (CESI), Other , Hartford, Connecticut

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