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Executive Assistant

Company: Aston Carter
Location: Hartford
Posted on: May 14, 2022

Job Description:

The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special operations projects, and executive initiatives. The chosen candidate will be self-motivated, have excellent interpersonal skills, and the ability to build professional relationships. The ability to maintain confidentiality and to operate in the role with the highest of ethical standards and professionalism are required.

Responsibilities:

+ Function as the primary interface for Executive Leadership teams as necessary. Interface professionally with other key leaders, customers, and employees.

+ Document meeting minutes (i.e., staff, business reviews, etc.) and promptly send out to the leadership team along with action items directly following meeting

+ Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries.

+ Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed.

+ Provide exceptional attention to detail in all efforts and outputs.

+ Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/site coordination, audio/video set-up and management as needed, catering and program material preparation. Events could include leadership off-site meetings, customer visits, town halls, team meetings, etc.

+ Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update, and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms as needed.

+ Serve as an information source and respected advisor on departmental and organizational policies and procedures.

+ Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality.

+ Complete projects, special assignments, other tasks and duties as assigned.

Experience:

+ 2+ years of administrative experience supporting executive leadership - required.

+ Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools.

+ Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc.

+ Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.

+ Experience documenting meeting minutes - required.

+ High school diploma required.

Details:

+ Pay: $25 - $30/hr. - paid weekly

+ Medical, Dental & Vision benefits offered

+ Schedule: Monday through Friday - First Shift (40 hours per week)

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Hartford , Executive Assistant, Other , Hartford, Connecticut

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